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    The Complete 2021 SAP Business One Pricing Guide

    Welcome to the Complete 2021 SAP Business One Pricing Guide.

    In this guide, you will learn everything you need to know about SAP Business One and its different pricing tiers.

    This guide will first provide you with helpful information regarding whether your business should find a new Enterprise Resource Planning (ERP) software. It will then explain SAP Business One's features and the types of businesses that can benefit from using SAP Business One.

    Finally, this guide will explain SAP Business One’s pricing in detail and provide you the option to calculate how much you should budget for your next SAP Business One initiative.  

     

    Should You Switch to a New ERP Solution?

    An important question to ask yourself is whether now is the time to switch to a new Enterprise Resource Planning software.  Or perhaps you've never used a full-blown ERP system and you've outgrown QuickBooks or Great Plains and looking to make a switch. There are a few major signals indicating that your current software solution may be holding back the growth of your business.

    If your business uses an inordinate amount of spreadsheets, spends lots of time reconciling data, and cannot come to a consensus on a single version of the truth it’s time to find a new ERP.

    A modern ERP system should be end user-friendly, accessible from anywhere, and can provide answers and insights to your questions in minutes, not days and weeks.  

    If your business is guilty of one or more of these telltale signs, it’s time for you to seriously consider a new ERP system.

    SAP Business One Price

     

    Selecting the Right ERP Software for your Business

    So what should you consider when selecting new ERP software? 

    There's no shortage of options or vendors when it comes to ERP solutions. For example, Oracle alone offers 5 different ERP solutions such as Oracle Cloud ERP, NetSuite, JDE, etc. and SAP offers 3 primary ERP's such as S/4 HANA, ByDesign and BusinessOne and then there are several other players not as well known as Oracle and SAP such as IFS, Acumatica, Sage and many more.  

    Oftentimes businesses choose an ERP system based upon their industry and the level of familiarity they have with a particular software vendor. In short, there is no easy answer, other than to choose a vendor that has a solid reputation and the domain expertise necessary for your particular industry.  

     

    What Is SAP Business One?

    Don't have time to read? Watch the quick video instead!

     

    Who's a Good Fit for SAP Business One?

    SAP Business One tends to be a great fit for small & midsize businesses focused on consumer products, industrial machinery, and components, professional services, retail & wholesale distribution. At Seidor we have specialized solutions for several different types of industries such as commercial cleaning, automotive, and aerospace.  

    What do the customer's say:

    "It is a powerful ERP , it allows us to manage our stock info and sales transactions in a very organized way."

    -Helen P. - Accounting

     

    "SAP business one having more analytical functions and this application can be used to get business decisions and useful. And also it can improve business processes very fast. It will gain competitive advantages to organizations."

    -Thanuja R. - Business Analyst

     

    SAP Business One is an integrated business management software designed for small and mid-sized businesses containing accounting, sales, inventory and operations to help your business run better.

    Some of the standard "out of the box" features that come with SAP Business One include:

    • Financial Management
    • Sales and Customer Management
    • Purchasing and Inventory Control
    • Business Intelligence
    • Analytics and Reporting

     

    SAP Business One Financial Management:
    • Accounting
    • Controlling
    • Fixed Asset Management
    • Banking and Reconciliation
    • Financial Reporting and Analysis

    SAP Business One includes financial management tools to streamline the accounting operations of your business. Through SAP Business One, you will strengthen your team's decision-making abilities by improving your margins and reducing accounting errors.

    SAP Business One’s financial management tools automate accounting procedures, including journal entries and accounts receivable/payable.

    Additionally, SAP Business One financial management helps manage cash flow, tracking fixed assets, and monitoring project cost-effectively.

    SAP Business One's fixed asset management removes the need for repeated data entry by utilizing virtual functions.

    The banking and reconciliation component processes reconciliations and payments quickly and efficiently through bank transfers, checks, and cash.

    Finally, SAP Business One’s financial management tools include financial reporting and analysis, which collects and reports data in real-time.  

     

    SAP Business One Sales and Customer Management:
    • Sales and Opportunity Management
    • Marketing Campaign Management
    • Customer Management
    • Service Management
    • Reporting and Analysis
    • Mobile Sales

    SAP Business One offers robust sales and customer management tools so that you can manage and monitor every step of your sales process efficiently.

    They also offer marketing campaign management tools so that you can create, manage, and analyze the activities and marketing spend of your business to acquire more customers.

    The sales and customer management tools also offer reporting and analysis in every stage of the sales process.

     

    SAP Business One Purchasing and Inventory Control:
    • Procurement
    • Master Data Management
    • Warehouse and Accounting Integration
    • Accounts Payable
    • Reporting

    SAP Business One provides businesses with helpful purchasing and inventory control tools that will manage their receipts, payments, returns, and invoices.

    The purchasing and inventory control from SAP Business One provides procurement processes like requisition requests and returns management, and they improve the auditing process by matching documents and dealing with different currencies.

    The master data management feature includes centralized balance and purchase analyses and keeps track of individual item purchase information.

    Warehouse and accounting integration automatically creates accounts payable invoices based on orders and receipts. Through SAP Business One, you can sync your receipts with your inventory levels so that you have full control over your purchase planning.

    With accounts payable, you can optimize your supply chain and reduce costs by keeping track of invoices, cancellations, and credit memos. While keeping up to date with purchases, your business can plan and schedule purchases to suit your supply needs.

    Purchasing and inventory control also generates reports based on real-time data and gives convenient access to business owners. You can view your reports via desktop or even mobile phone.

     

    SAP Business One Business Intelligence:
    • Report Creation and Customization
    • Interactive Analysis
    • Intuitive Tools
    • Analytics with Predefined Metrics
    • Powerful Data Visualizations

    Through SAP Business One, businesses gain the ability to access data, create reports, and view them in various customizable layouts. Your business’s ability to access data and create reports requires very little IT overhead, so your business can access everything you need quickly and conveniently.

    SAP Business One also offers interactive analysis and intuitive tools that will assist businesses in receiving financial insights while also examining their business through Microsoft Excel. They offer intuitive tools like search assistance, and you can also create alerts based on your business’s workflow. You’ll be able to access your data and gain insights into improving your business faster.

    SAP Business One analytics enhances cash balance visibility and sales through performance indicators. It also makes evaluating and analyzing your data easy by including powerful visualization tools perfect for any small or midsize business.

     

    SAP Business One Analytics and Reporting:
    • Dashboards and Reports
    • Real-time Analytics

    SAP Business One includes real-time analytics so that you can access and evaluate your data through data searches and by creating reports. Their dashboard makes tracking cash flow and assessing performance instantaneous so that you can manage your business effectively. You’ll have instant access to everything you need to know all in one convenient place so that you can quickly fix workflow errors and improve your business.

    SAP Business One Price

     

    What Is the Price for SAP Business One?

    The price for SAP Business One ranges for differing licenses, payment frequencies, and editions. This section will cover everything you need to know about SAP Business One pricing.

    One-time Cost Prices

    Businesses have the option of purchasing SAP Business One with a one-time cost that differs depending on the license. Purchasing individual licenses does not cover annual maintenance that may be necessary, including software bug fixes, upgrades, and patch releases.

    Each package includes one license, so if you wish to purchase the package for multiple people, multiply the package price by the number of users.

     

    The different tiers for one-time purchase include:

     

    Professional: $3,213 Each

    The professional user license provides businesses with unlimited access to all of SAP Business One’s features, including financial management, sales, and customer management, purchasing and inventory control, and much more.

    Limited: $1,666 Each

    Limited user licenses have limited access to a particular professional area. For example, financial employees would access the limited user license for SAP Business One’s financial accounting services.

    Starter: $1,357 Each

    The cost-efficient starter package is limited for purchasing for a maximum of five users. The starter package is designed for startups and small businesses and includes accounting, sales orders, item management, and purchasing.

    You can upgrade your packages at any time, so if you start your business with the starter package or limited user license, you can eventually upgrade to the professional user license and gain access to everything SAP Business One has to offer.

     

    SAP Cloud Hosted Subscription Model

    The SAP Cloud Hosted subscription model is paid monthly and still includes the different tiers of Professional, Limited, and Starter. Unlike the one-time cost model, the SAP Cloud Hosted subscription includes annual maintenance.

    If you’re purchasing the cloud licensing for multiple users, you’ll need to calculate your monthly expenses by multiplying the number of users with the monthly subscription cost. The cloud-hosted version for SAP Business One requires a minimum of three users for a one-year commitment and does not include implementation or training.

     

    The pricing for each model tier include:

     

    SAP Cloud Hosted Professional: $132 per user per month

    The professional user license provides businesses with unlimited access to all of SAP Business One’s features, including financial management, sales and customer management, purchasing and inventory control, and much more.

    SAP Cloud Hosted Limited: $99 per user per month

    Limited user licenses have limited access to a particular professional area. For example, financial employees would access the limited user license for SAP Business One’s financial accounting services.

    SAP Cloud Hosted Starter: $110 per user per month

    The cost-efficient starter package is limited for purchasing for a maximum of five users. The starter package is designed for startups and small businesses and includes accounting, sales orders, item management, and purchasing.



    SAP Partner Hosted Version Pricing

    The SAP Partner Hosted version of the SAP Business One includes a multitenant environment. Through the SAP Partner Hosted version, businesses gain access to a more secure network shared with multiple businesses. Like the SAP Cloud Hosted model, the Partner Hosted version requires three users for a one-year commitment and does not include implementation or training.

     

    The prices for the SAP Partner Hosted version include:

     

    SAP Partner Hosted Professional: $188 per user per month

    The professional user license provides businesses with unlimited access to all of SAP Business One’s features, including financial management, sales, and customer management, purchasing and inventory control, and much more.

    SAP Partner Hosted Limited: $112 per user per month

    Limited user licenses have limited access to a particular professional area. For example, financial employees would access the limited user license for SAP Business One’s financial accounting services.



    SAP Business One Cloud Express Edition PaaS model

    Seidor offers a pre-configured Project-as-a-service (PaaS) express edition of SAP Business One that includes software licenses and cloud hosting. The express edition also includes implementation and training. Seidor offers various packages that will fit a variety of businesses, including:

    • Financial Only: $645 base fee. $185 Pro, $135 Limited per user/per month
    • SAP Manufacturing: $840 base fee. $220 Pro, $170 Limited per user/ per month
    • Field Services: $780 base fee. $210 Pro, $160 Limited per user/per month
    • Basic Distribution/Retail/Service: $1200 base fee. $295 Pro, $245 Limited per user/per month
    • Advanced Distribution: $1300 base fee. $305 Pro, $255 Limited per user/per month

    The PaaS model offered by Seidor includes training, implementation, license, and cloud hosting, all of which are included in convenient, low-cost packages. Rather than pay monthly, your business can also pay quarterly or annually at your convenience.

     

    SAP Business One Implementation Costs

    In addition to the cost of purchasing a one-time license or monthly subscription, businesses will also incur the cost of their ERP implementation. Seider provides businesses who sign up for the PaaS model with free SAP Business One implementation. Seidor’s implementation also includes data migration, employee training, and support services.

    Whether your business uses SAP Business One through the PaaS model or another method, you should use a certified SAP consultant to implement SAP Business One.

    SAP Business One covers the majority of what most businesses need from an ERP package, but some businesses have needs above and beyond the norm and have the option of adding on additional solutions specifically designed for SAP Business One, including payroll, credit card integration, barcoding, manufacturing, and much more, in fact, there are over 400+ add-ons available for SAP Business One for businesses to choose from (these are priced separately).

    Seidor’s leasing partners offer monthly financing for SAP Business One licenses, hardware, and implementation. If you need additional information on individual pricing or have questions regarding licensing and service, contact Seidor and visit our SAP Business One pricing calculator.

     

    Making the Leap to Business One

    We understand there are many options to consider when looking at SAP ERP software for the first time. And at first glance, it may seem overwhelming if this is your first time purchasing SAP Business One.  No need to worry, Seidor is the leading US SAP Business One partner and we've helped hundreds of clients just like you. Let us help you determine the best deployment and licensing approach for your ERP needs.  

    SAP Business One Price

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